Then ran into not being able to import a csv file with the very first account I tried to create. How frustrating. Quicken could open source the QFX file format and I'd be able to write my own conversion routine. This isn't rocket science. Or support a generic import schema in some standard file. See a step-by-step tutorial at QBO files are Web Connect files similar to direct online download (. Aug 28, 2020 In QuickBooks Desktop Mac, choose File Open Company, select the MAC.qbb file, and then click Open. Click OK on when asked if you want to restore a QuickBooks for Windows file. Enter a name for the restored file, and then click Save. Depending on the size of your data file, the conversion process can take up to ten minutes.
Note: Please ensure that the removable media used to back up your file is inserted into the computer. Open Quick Books. Pull down the File menu and choose 'Open or Restore Company.' Select 'Restore a backup copy' and click 'Next.' Select 'Local backup' and choose 'Next.' Data files for Quicken for Windows versions 4 and earlier cannot be converted directly to QuickBooks. Data files for Quicken Rental Property Manager will have to be converted to a standard Quicken version first, then to QuickBooks by following the steps listed here. Data files for Quicken for Mac can be converted to QuickBooks for Mac.
As the QuickBooks online enterprise expands, it makes sense that they need to grow their library of file extensions to accommodate the big data. QuickBooks Desktop uses different file types to express varying forms of information. For example, your main company files (QBW) are in a whole other realm than the backup data files (QBB).
File formats also differ depending on your operating system and the version of QuickBooks being used. Are you working with Windows or Mac? QuickBooks 2016 or 2019? To get started, it’s best to understand the most common file extensions and what they represent.
QuickBooks Common File Extensions
QB files are generally categorized by what they do and how they function. So, what are the key file extensions used in QuickBooks? Here are the top ones you should know:
QuickBooks Files for Windows
QBW
File type: QuickBooks Company file
Whenever you generate a company file in the system, it is assigned the .qbw extension. This holds your company file and account data. For example, if you create a company called Easy123, it would appear in QuickBooks as Easy123.qbw. The qbw file is one of the most popular on the platform.
QBB
File type: QuickBooks Backup file
Every time you back up a company file, QuickBooks creates a backup in the system and assigns it a .qbb extension. Familiarize yourself with the qbb file as you will see them a lot.
QBM
File type: QuickBooks Portable file
If you move or email a company file, a compressed version of the file is created and assigned a qbm extension. This helps to track the path of your data.
QBO
File type: QuickBooks Bank Statement file
When a business downloads transactions from their bank, QuickBooks opens them with a .qbo file format. You can also import a qbo file to quickly export transactions into your bank register. These files help to facilitate online banking.
QuickBook Files for Accountants
QBX
File type: Accountant’s Review Copy/Transfer file
If you make a backup of your company file for an accountant, QuickBooks assigns the .qbx file extension. This makes it easier when it comes to tax time. The qbx is a portable company file you export and send to an accountant. When the backup is opened, it becomes an accountant’s copy file.
QBA
File type: Accountant’s Copy file
These QuickBooks file extension types are created when an accountant opens a qbx file. When these are sent for review it becomes an accountant copy.
QBY
File type: Accountant’s Copy Import file
.qby extensions are QuickBooks file formats created after an accountant opens, reviews, and alters the qba file. You can import these and apply changes to your company file (qbw).
QBJ
File type: General Journal Entries file
If you want to add journal entries created by your accountant, you need a General Journal Entries file. To locate this QuickBooks data, look for the .qbj file extension.
Utility Files
IIF
File type: Intuit Interchange Format file
An IIF file is an export file created when your data leaves the accounting software. Whenever you export your list info, QB assigns it an .iif extension.
ND
File type: Network Data file
If you start applying the Multi-user mode, the system will create a .nd file format. This is a configuration file that helps QuickBooks manage your user access settings.
TLG
File type: Transaction Log file
Every time you back up a file, the platform keeps track of changes to the file. The data is saved with a .tlg extension. The next time you back up the file, QB resets the data. If an error is made, you can look at the transaction logs and reset them.
LOG
File type: Event Log file
QuickBooks records important events in the system with a .log file extension. There are two types of log files:
- QWC.log – This records web connect files and errors
- Qbwin.log – This record issues in the file menu found during rebuild
Log files are the main types used for troubleshooting.
ECML
File type: Entitlement file
When you register and install QuickBooks, it creates a file with an .ecml extension. This extension tells QuickBooks Support you are using a licensed product.
QBP
File type: QuickBooks Print file
When you set printing preferences, they are saved in a file with a .qbp file. QuickBooks will auto-save your settings. However, if you run into printer problems, you may need to make changes to the file.
QuickBooks Files for Mac
QB2016
File type: Company file
For a QuickBooks accountant that uses a Mac, this is the company file extension for the 2016 version.
QB2019
File type: Company file
This is the company file extension for the 2019 version of QuickBooks Pro for Mac.
MAC.QBB
File type: Backup file
These QuickBooks file formats are used when you move your Mac files to QuickBooks Desktop for Windows.
DMG
File type: Apple Disk Image file
This extension is the backup for the QB company file. It is saved as an Apple disk image.
plist
File type: Apple Property List file
This stores your preferences and registration data.
Why Use QuickBooks File Extensions?
QuickBooks doesn’t deal with extensions for excel, CSV files, pdf, or text files. The brand has created its own lexicon. Different types of file extensions have different characteristics that serve various purposes. Some reasons for this include:
- It becomes easier to determine what a file contains by looking at the extension. Everything is identifiable.
- Users can categorize their data by file extension to prevent disorganization. It also makes for easier auditing.
- Once a file is recognized, it helps the desktop launch it in the right application.
- QuickBooks file extensions help users authenticate data files in a means to secure them.
There are over 50 QuickBooks file extension types but you don’t need to remember them all. This list contains what’s important to get started. Although it may feel like you are learning a new language, once you familiarize yourself with these extensions, it streamlines operations, creates a quicker workflow, and saves on time.
Import Journal Entries into QuickBooks Desktop
Import Journal Entries from Supported File Formats directly into QuickBooks Desktop using SaasAnt Transactions (Desktop) - #1 user rated and Intuit trusted bulk data automation tool built exclusively for QuickBooks.
SaasAnt Transactions (Desktop) supports QuickBooks Pro, Premier, Enterprise, and Accountant Editions.
You can download the free trial of the software directly from the SaasAnt Website. Follow this article for detailed installation instruction.
Steps to Import Journal Entries into QuickBooks
Importing with SaasAnt Transaction is a breeze with our simplified and powerful Import wizard. Just follow a simple 3 step process to bulk import your file data to QuickBooks.
Click Import button in the Dashboard screen or Import option from the File menu in the menubar to navigate to File Selection screen of the Import wizard(Step 1).
- Step 1 - File Selection: Select 'QuickBooks Transaction Type' as 'Journal Entry'. 'Select Your File' - You can either click 'Browse File' to browse and select the file from local computer folder or click 'Sample Templates' to navigate to SaasAnt sample file in local.
- Step 2 - Mapping: Set up the mapping of the file columns corresponding to QuickBooks fields. This step will be automated for you if you use the SaasAnt template file. Download Sample Template file.
- Step 3 - Review & Import: Review your file data in the Review Grid screen and click 'Send to QuickBooks' to upload your file data to QuickBooks.
More detailed instruction of the steps are available in this article.
Mapping QuickBooks Fields
| Field Name | Format | Description |
|---|---|---|
| Journal Entry No | Text (Max Length: 11 Characters) | Reference number for the transaction. By default, this value is used only for internal processing by SaasAnt Transactions (). |
| Journal Date * | Date | Date of the transaction |
| Account * | Reference Text | Account corresponding to Dr/ Cr. |
| Amount **[OR] | Decimal | Line amount corresponding to both Debit & Credit. Debits are expressed as Positive amounts and Credits as Negative amounts. OR Express amount separately under Debit & Credit columns respectively. |
| Debit ** | Decimal | |
| Credit ** | Decimal | |
| Memo | Text (Max Length: 4095 Characters) | |
| Name | Reference Text (Max Length: 41 Characters) | Customer, Vendor, or Employee associated with the line, if any. If the Account is Accounts Payable, the Debit line must have a Vendor. If the Account is Accounts Receivable, the Debit line must have a Customer. |
| Billable Status | Billable, NotBillable, HasBeenBilled | Billable Status if the Name is a Customer |
| Class | Reference Text (Max Length: 41 Characters) | Class reference to this line |
| Currency | Text | Reference to the Currency in which all amounts on the associated transaction are expressed |
| Exchange Rate | Decimal | Default is 1, applicable if multi-currency is enabled for the company. The number of home currency units it takes to equal one unit of currency specified under Currency |
All (*) marked fields are mandatory.
Import Settings
A host of powerful customisations for your file data is available with Import Settings. This is available in the Step 3: Review & Import screen or directly under 'Edit' Menu in the menubar. Some of the very useful settings for transaction includes:
- Find Matching Transactions in QuickBooks by: Identifier to locate existing transactions in your QuickBooks.
- Action When a Matched Transaction Found: If an existing transaction is found for the above setting identifier then the corresponding action to be taken. You can choose to Duplicate/ Ignore/ Update/ Append existing transaction in your QuickBooks.
- Pre-Import Validation: Validate the complete file before importing to QuickBooks. By turning this setting ON, file rows will be imported only after cleaning up all the issues in file. This option however will delay the import.
More details about the settings related to Automatic creation of Items, Assigning reference number from the file, etc are available in this article.
FAQ's
Most of us would have some questions while moving data to your QuickBooks Online. Some of them for your reference below:
- I want to import Journals with Journal Numbers from File. Is it supported?
Import Qbm File Into Quickbooks For Mac Free
Yes. It is supported.
- Will your application support Multi Line Transactions?
Yes. It will.
- I made some mistakes in the Import and my QuickBooks reports got corrupted. Is there any way to undo or revert my Import?
It is possible to undo the import completely/ partially with the Delete feature.
- Does your app support taxes?
Yes. It does.
- My file has some specific date format. I don't want to change the file. Will your product support all date formats?
Yes. You can select the specific date format as per your requirement in the import settings.
- Do you have any sample templates?
Import Qbm File Into Quickbooks For Mac 2016
Yes. We do have. Sample Template
- What are the file types supported by your application?
TXT, CSV, XLS, XLSX etc. Supported File Formats
- How do I report the issues if I am stuck?
Feel free to drop an email to support@saasant.com